Prospective Employee Privacy Notice

This privacy notice tells you about the information we collect from you when you visit our website to make an enquiry about a career with us, if you share information with us directly or via a recruitment consultant. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

 

Who are we?

We are Urban IT Solutions Ltd. Our address is Vanguard House, Sci-Tech, Keckwick Lane, Daresbury, Cheshire, WA4 4AB

You can contact us by post at the above address, or by email at [email protected] or by telephone on +44 (0)845 363 0403.

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to Sam Spiro using the contact details above.

 

The purposes and legal basis of the processing

Urban IT Solutions regard your privacy as important. Information we collect from you, where you choose to provide it to us, enables us to contact you to discuss the information in which you register an interest.

By providing us with your information you consent to us processing that same information for the purpose in which you have enquired. We will not pass it on to any third party. By visiting our website, or providing us with your information either directly or via a recruitment agency means you are accepting and consenting to the practices described in this policy.

 

Website Contact

By clicking on the link on our website it opens up an email for you to contact us directly. By emailing us regarding a careers opportunity you are giving consent for a member of the Urban IT Solutions management team to contact you via the contact routes you have provided in you enquiry. We will only contact you about your interest in pursuing a career with us.

 

Direct Contact

By sending or handing your information to us regarding a careers opportunity you are giving consent for a member of the Urban IT Solutions management team to contact you

Contact via a Recruitment Agency: Every effort will be made to ensure the information sent us via a recruitment agency has been sent with your consent. All arrangements for contact via telephone or meeting are made via the agency. Urban IT Solutions will not contact you directly until we reach the job offer stage, at which point on acceptance of the job, you will consenting for us to contact you directly about the job offer details. A separate privacy policy is in place to protect the data belonging to our employees which would be issued at the point of any employee commencement date.

 

What personal data do we collect?

 

Direct Contact:

When making an enquiry about a career with Urban IT Solutions we usually expect to see your latest CV, your salary expectations, and you preferred method for us to get in touch. However the contact approach is very relaxed in terms of our expectations. Whatever you choose to send to us in the early stages of engagement is at your discretion and we will treat whatever you sent to us as confidential. We also gather information during the interview process should an enquiry reach that stage which will also be treated as confidential.

 

Contact via a Recruitment Agency

When making an enquiry about a career with Urban IT Solutions we usually expect to see your latest CV, your salary expectations. We also gather information during the interview process.

 

What do we do with your information?

 

Direct Contact

Your enquiry will reach all members of our management team who will assess your enquiry and make contact with you to let you know if we have any vacancies at present. Your data will not be shared outside of our company.

 

Contact via a Recruitment Agency

It is likely that a recruiter is dealing directly with a specific departmental manager who will assess your information and inform the recruiter of the decision to pursue to interview stage or not.

 

Your information will not be transferred to a third country or international organisation.

 

How long do we keep your information for?

The information you provide will be stored for the duration it takes to establish if either party wish to pursue the initial request. Should the enquiry fail to reach interview sage, your information will be immediately removed from our systems. Should your enquiry be successful your information will be added to your personnel folders and stored securely for the duration of your employment contract with us.

 

Consent Withdrawal

 You may revoke your consent to the processing of your data at any time by sending an email to [email protected]. You may ask us at any time for information about any personal data we hold about you, or ask us to correct or delete that information.

 

Your rights over your information

By law, you have the following rights regarding the information that you share with us.

  1. The right to be informed.
  2. The right of access (Subject Access Request) (One month to deliver).
  3. The right to rectification.
  4. The right of erasure (the right to be forgotten).
  5. The right to restrict processing.
  6. The right to data portability.
  7. The right to object, and
  8. The right not to be subject to automated decision-making including profiling.

Your rights are very important and should you wish to exercise those rights by making a Data Subject Access Request we have the correct policies and procedures in place to make sure your enquiry is dealt with within one month of receipt of your request in accordance with the General Data Protection Regulations.

To submit a Data Subject Access Request by email, post or telephone, please use the contact information provided above.

 

Your right to complain

If you have a complaint about our use of your information, you can contact the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF